Privacy Policy

Effective Date:12-12-2025
Last Updated:12-12-2025

K12 Safe (“we”, “us”, “our”) is committed to protecting the privacy and security of all personal and institutional data. This Policy outlines how we collect, use, store, and safeguard information when you use our K–12 Compliance Management platform.

1. Scope

Applies to:

• Users registered on K12 Safe
• Schools, trusts, foundations, and authorized personnel

Covers data collected via the platform, automated workflows, dashboards, and communication channels.

2. Information We Collect

Personal Information: Name, designation, email, phone, encrypted login data, activity logs.

Institutional Information: School details, certificates, NOCs, approvals, agreements, compliance files.

Technical Data: IP address, device/browser details, timestamps, usage patterns.

3. How We Use Data

• Run compliance workflows and dashboards
• Generate audit trails and reports
• Send alerts and system notifications
• Provide support
• Strengthen platform security
• Improve features and performance

We do not sell or trade personal information.

4. Legal Basis

Processing is based on institutional use, user consent, legitimate interest, and regulatory requirements.

5. Data Security

Encrypted storage, role-based access, secure backups, version control, and audit logs. (Users must protect their own login credentials.)

6. Information Sharing

Shared only with:

• Authorized personnel within the institution
• Service providers (hosting, IT, support) under confidentiality clauses
• Legal authorities when required

No sharing for marketing.

7. Data Retention

Data is retained during active subscription or as required by law. Upon termination, it may be archived or deleted per institutional instructions.

8. User Rights

Users may request data access, correction, restriction, deletion, or revocation of access via their institution admin.

9. Account Deletion

Users may request deletion of their account and associated personal data at any time.

To initiate account deletion, please email us at compliance@kalorex.org using the email address associated with your account and include the subject line “Account Deletion Request”.

Upon receiving the request, we will verify the account and permanently delete the account and associated data within 30 days, except where retention is required by law.

10. Cookies

Used for session management, performance, and analytics. Disabling may affect functionality.

11. Children's Privacy

We do not collect data directly from students unless uploaded by the institution.

12. Third-Party Links

We are not responsible for external site policies or content.

13. Policy Updates

Updated versions will be posted with a revised date.

14. Contact

Email: support@kalorexcms.com
Phone: +91 99987 86754
Address: Ahmedabad, Gujarat.